This is What Should be in Your Post Interview Thank You Note

Writing thank you notes can be a tedious task- especially if you had several interviews with multiple hiring managers. It may seem like an unnecessary formality, but the truth is that hiring managers notice when candidates do and don’t send a note.  Your follow up skills, interest in the role, and professionalism may all come into question if you skip this step in the interviewing process. The good news is that you don’t need to hand write and mail these. In most cases an emailed note is sufficient, and of course much faster.  Here are some tips and guidelines that should have you finished in no time. 

Post interview thank you letter


  • Be prompt: Send it right after the interview/call. 

  • Get correct contact information. 

  • Look toward the future in your tone and state your interest in the role.  

  • Sound genuine & confident.

  • Invite them to contact you for information/ be of assistance. 

  • Make it well written: specific & precise (What did you talk about?)


  • Avoid grammatical/spelling errors. 

  • Don’t be desperate in tone.

  • Don’t include any fluff or rambling. 

  • Depending on industry and previous interaction, don’t make it too formal. 

Here is an example of what your thank you letter could potentially look like: 

Hi <Interviewer’s Name>, 

Thank you for taking the time to meet me! I appreciated hearing your perspective on the company’s strategy and goals and I’m truly excited for the opportunity/what’s next. 

After learning more about <something specific> and aligning that with my skill set, I’m certain that I would be able to add value to this team/department by <something specific to you>. Please feel free to reach out to me for any additional information as I’m happy to help while you continue to make a decision for the role.

Thank you so much/Sincerely, 

<Your Name>

Tim Sprangers